Google Calendar

How to start with Google Calendar


  • On your computer visit Google Calendar.
  • If you already have a Google Account then sign in. If you don't have one yet, click Create an Google account.
  • Once you sign in, you'll be taken to Google Calendar.
  • To change any of your settings, go to the top right corner and click Settings.


Creat Events in Gmail - Google Calendar


Get events from Gmail on your calendar - Gmail Calendar


  • When you get an email about an event like a flight, concert, or restaurant reservation, it's added to your calendar automatically. If you don't want events from Gmail on your calendar, you can delete a single event, or change your settings so that events aren't added automatically.


Create an event from a Gmail message


You can create a calendar event from a Gmail message. The calendar event automatically invites people on the Gmail message, and includes the Gmail message in the calendar event description.


Create a Calendar event from Gmail


  • On your computer, go to Gmail.
  • Open the message.
  • At the top, click More More and then Create event.

Google Calendar creates an event, copying the Gmail message title and text.

Google Calendar automatically invites people related to the Gmail message.

Tip: To invite more people, on the right under "Guests," enter an email address.

  • You can change the event time, date, and location.
  • When you're done, click Save.


Share your Calendar - Google Calendar


Share your Calendar - Sharing Google Calendar


Important: Use caution if you share your calendar. Anyone with full permission will be able to respond to invitations, create and edit events, and share your calendar with others.


You can share your calendar with family, friends, and co-workers.


Share your main calendar with someone so they can find your schedule.

Create a calendar that multiple people can edit, like a family calendar.

Add someone, like an administrative assistant, as a delegate of your calendar to schedule and edit events for you.


Tip: When you create an event with a Google Meet link on someone else’s calendar, the video conferencing policies applicable to that event are also impacted. Learn how transferred Google Calendar event settings apply.



Share your calendar



In Google Calendar, you can have multiple calendars that you add events to. Each calendar can have different sharing settings.


Share an existing calendar


You can share the main calendar for your account, or another calendar you created. Learn how to create a new calendar.


Share your calendar




  • If you’d like to share a calendar that you don’t own, you’ll need to ask the owner to turn on the Make changes and manage sharing permission.
  • If your account is managed through work or school, you might not have access to all of the permissions options. To learn more, contact your admin.
  • On your computer, open Google Calendar. You can't share calendars from the Google Calendar app.
  • On the left, find the "My calendars" section. You might need to click it to expand it.
  • Hover over the calendar you want to share, click More More and then Settings and sharing.
  • To broadly share it: Under "Access permissions," check the boxes of the ways you want to share and choose your options in the drop-down menu. Learn more about these options below.
  • To share with individuals: Under "Share with specific people," click Add people.
  • Add the person or Google group email address. Use the dropdown menu to adjust their permission settings.
  • Click Send.
  • The recipient will need to click the emailed link to add the calendar to their list.

If you share your calendar with a group, it isn't automatically added to their “Other calendars” list. The calendar sharing settings will automatically adjust to any changes in the group's membership over time. Learn more about Google Groups.


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